A top-tier busy service company in Nairobi is looking for a highly organised and proactive Senior Executive Assistant to CEO to join their executive office. This strategic role goes beyond traditional administration—you will act as a trusted partner to the CEO, managing complex schedules, confidential information, and key stakeholder relationships. The deadline to apply for this Senior Executive Assistant to CEO Skills Geographic Nairobi 2026 vacancy is 4th May 2026, with shortlisting occurring on a rolling basis.
About This Role
This is not a standard support role. As the Senior Executive Assistant to the CEO, you will be embedded in the heart of the company’s decision-making process. You will manage the CEO’s office with precision, anticipate needs before they arise, and ensure that strategic priorities are executed on time. Your ability to handle pressure, maintain discretion, and communicate clearly with internal and external stakeholders will directly impact the efficiency of the entire executive function.
The role suits someone who thrives in a fast-paced, high-stakes environment—someone who can switch from preparing a board report to coordinating international travel in minutes. You will work closely with the CEO on project management initiatives, board meeting preparation, and daily administrative operations, making you an indispensable part of the leadership team.
Key Responsibilities
-
Manage the CEO’s complex and dynamic calendar, including scheduling meetings, resolving conflicts, and prioritising urgent requests.
-
Coordinate all domestic and international travel arrangements, including flights, visas, accommodation, and detailed itineraries.
-
Act as the primary liaison between the CEO and internal teams, board members, clients, and external partners, ensuring clear communication and timely follow-ups.
-
Prepare high-quality reports, presentations, briefing notes, and official correspondence on behalf of the CEO.
-
Organise executive meetings, board meetings, and strategic sessions, including setting agendas, distributing materials, and recording minutes.
-
Track key business priorities and action items from the CEO’s office, ensuring deadlines are met and projects move forward.
-
Manage confidential information—including financial, strategic, and personnel matters—with the highest level of discretion and integrity.
-
Handle administrative tasks efficiently while proactively identifying ways to improve office systems and support the CEO’s workflow.
Required Qualifications and Experience
Essential:
-
Bachelor’s degree in Business Administration, Management, Finance, or a related field from a recognised university.
-
Minimum of five (5) years of experience as a Personal Assistant or Executive Assistant supporting a CEO or senior executive in a large, fast-paced organisation.
-
Demonstrated ability to manage competing priorities, complex scheduling, and last-minute changes without losing attention to detail.
-
Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern office management tools.
-
Experience handling meeting preparation, minute-taking, and board-level communication.
Desirable:
-
Professional certification in Executive Administration or Office Management.
-
Previous experience in the financial services or insurance sectors in Kenya.
-
Familiarity with Indian business culture, or experience supporting executives with strong ties to India.
-
Multilingual ability (e.g., English, Hindi, or other Indian languages).
Skills and Competencies
-
Strategic foresight: You anticipate the CEO’s next move and prepare resources, information, and solutions in advance.
-
Flawless communication: You write clear emails, take accurate minutes, and speak professionally with internal and external stakeholders at all levels.
-
Discretion and integrity: You handle sensitive company and personnel information without exception.
-
Time management: You protect the CEO’s time ruthlessly, prioritising tasks and pushing back where necessary.
-
Tech proficiency: You are comfortable with scheduling tools, travel booking platforms, and virtual meeting software (Zoom, Teams, Google Meet).
-
Problem-solving under pressure: You remain calm and resourceful when travel plans change, meetings conflict, or urgent issues arise.
What the Employer Offers
The client—a leading busy service company in Nairobi—is offering a very attractive salary and benefits package to the successful candidate. While the exact salary is not published, the employer has indicated that compensation will be competitive and commensurate with experience. Benefits typical of a senior executive role in Nairobi may include a performance bonus, medical cover, and professional development support. You will work directly with the CEO in a fast-paced environment that values efficiency, discretion, and initiative.
About the Employer
Our client is a well-established and highly regarded service company headquartered in Nairobi. They have built a strong reputation for delivering reliable, high-quality services to a diverse client base across Kenya. The company operates in a fast-moving sector and maintains a professional, results-driven culture.
This recruitment is being managed exclusively by Skills Geographic, a Kenyan HR and recruitment firm based on Mombasa Road, Nairobi. Skills Geographic specialises in connecting top talent with leading employers across the country.
How to Apply
To apply for the Senior Executive Assistant to the CEO position, follow these steps:
-
Prepare your updated CV in PDF or Word format.
-
Write a brief cover letter or email highlighting your relevant experience supporting a CEO in a fast-paced environment.
-
Send your application and CV to the official recruitment email address: recruit@skillsgeographic.com
-
Ensure the subject line of your email clearly states: Senior Executive Assistant to CEO Application.
Application Deadline
4th May 2026
Important: Shortlisting is done on a rolling basis. This means the employer may review applications and schedule interviews before the deadline. Submit your application as early as possible to avoid missing out.
