Finance Officer at Light Up Hope

Main Duties & Responsibilities:

Financial records

• Ensure accurate data entry of financial data into the accounting system.
• Record the actual spend on both the accounting system and the budget tracker.
• Communicate any gap in the financial records to the respective staff.
• Support the preparation of financial reports by providing the required data.
• Review requests to ensure that they meet the financial requirements in preparation for payment and audit.
• Support in the maintenance of financial files.

Financial Controls

• Ensure a clear audit trail of processed transactions and their linkage to the accounting system.
• Implementation of any accounting and financial audit recommendations.
• Internal and external audit support.
• Ensure internal controls are established and maintained.
• Ensure maintenance of the general and subsidiary ledgers.

Budgeting

• Participate in the development and review of the programs’ budgets.
• Offer guidance to the program staff on the utilization of the program budget.
• Support the budget tracking process to ensure proper utilization of the approved budget.

Payment Processing

• Process payment requests submitted by the programs and admin teams.
• Update the staff on the status of the payment requested.
• Ensure that the staff are informed of the requirements for a payment to be processed.

Finance reporting and management accounts

• Ensure that the documents submitted for payment meet the required threshold.
• Develop monthly and annual project financial reports and monthly management accounts capturing expenditure against budget.
• Create ad-hoc reports for various business needs.
• Provision of information on the status of payment for each of their requests.
• Support the compilation and analysis of financial statements.
• Manage cash controls as well as maintain bookkeeping up-to-date.
• Prepare financial statements, invoices, proposals, etc as required.
• Ensure that financial transactions are properly updated and recorded.
• Preparation of balance sheets, income statements, expense reports, etc.
• Ensure data integrity in all financial reporting.

Job Specification:

Education, Qualifications & Experience Required

• University degree in a business related field.
• Candidates with CPA Part ll and above have an added advantage
• A minimum of three years, progressive and relevant experience.
• Requires extensive, thorough working knowledge in a specialized field usually through extensive postgraduate work to solve highly complex problems
• Demonstrable and significant experience of Project finance management and donor reporting within an NGO environment
• Demonstrable and significant experience in management reporting and the production of value-added analysis leading to improved decision-making
• Demonstrable and significant experience in creating and implanting good financial practice and controls, including transaction reviews and adjustments.
• Experience in balance sheet, bank reconciliations and monthly checks and balances
• Knowledge (and practical application of) the international regulatory environment for INGOs
• A strong commitment to Light UP Hope’s values
• Ability to build good working relationships with non-finance staff
• Ability to work as part of a team