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About This Role
The Records Management Intern will support KCAU’s examination and academic records function — specifically the retrieval, verification, organisation, and reconciliation of examination records and related academic documentation. You’ll work within a structured university records environment where accuracy, confidentiality, and attention to detail are non-negotiable.
This is a contract internship based at KCA University, Thika Road, Ruaraka, Nairobi. It is an on-site role.
Key Responsibilities
- Receive and log missing information cases as they are reported
- Maintain accurate, complete, and up-to-date records for all assigned cases
- Verify details against official academic and examination records
- Retrieve physical documents and related records from stores on a need basis and as guided by the supervisor
- Organise and arrange documents systematically for easy retrieval and audit readiness
- Ensure accuracy and completeness of all data prior to submission
- Provide regular progress updates and support preparation of summary reports
- Maintain strict confidentiality and integrity of all academic records handled at all times
- Perform any other duties assigned by the supervisor
Required Qualifications
Education
- Bachelor’s degree from an accredited and recognised institution OR
- Diploma certificate with solid, demonstrated Records Management experience
No prior work experience is explicitly required beyond what’s embedded in the diploma pathway — making this genuinely accessible for recent graduates.
Skills & Competencies
- High level of integrity and confidentiality — academic records handling demands this above all else
- Strong attention to detail and accuracy
- Good organisational and records management skills
- Basic computer literacy — Excel, data entry, and document management systems
- Reliable and able to meet tight deadlines in a high-volume environment
- Good communication and teamwork skills
Salary, Contract & Location Details
Compensation
Not disclosed. University internships in Kenya typically offer a monthly stipend ranging from KES 15,000–25,000 depending on the institution and funding availability. Confirm whether this internship is stipend-based or unpaid directly with KCAU’s HR department through the application portal.
Contract Type
Contract — duration not specified. Confirm the length of the internship engagement at interview stage.
Location
KCA University, Thika Road, Ruaraka, Nairobi, Kenya — fully on-site. Candidates should be able to commute reliably to the Ruaraka campus.
How to Apply
Application Deadline
15 May 2026
How to Submit
Apply through the KCA University official careers portal:
Navigate to the careers or vacancies section and submit your application online. Do not pay any fee, notarisation charge, or assessment cost at any stage — KCAU does not charge applicants during recruitment.
Prepare a CV that highlights your educational background, any records management or document handling experience, and your computer literacy — particularly Excel and data entry. Diploma holders should ensure their records management experience is clearly described with specific examples.
About KCA University (KCAU)
KCA University is a private, non-profit institution founded in July 1989 as Kenya College of Accountancy (KCA) by the Institute of Certified Public Accountants of Kenya (ICPAK) — Kenya’s leading professional accountancy body. Originally established to improve the quality of accountancy and financial management training in Kenya, KCAU has since grown into a fully-fledged university offering programmes across business, ICT, and management. The institution is located on Thika Road in Ruaraka, Nairobi.
