Neopenda is hiring a remote-based Administrative Associate in Nairobi, starting May 2026. This is a full-time role reporting directly to the CEO of a fast-scaling health technology company whose devices are actively monitoring patients across 50+ hospitals in Kenya. No deadline stated — apply today.
About This Role
This remote job in Nairobi sits at the operational core of Neopenda’s Kenya function. You’ll coordinate device shipments and hospital installations, maintain quality management system documentation, support bookkeeping, create marketing visuals, and handle the day-to-day administrative work that keeps a small, high-output team running. You’ll work closely with the CEO, sales team, and customer success team — including early evening hours to overlap with the US-based team.
Key Responsibilities
- Coordinate logistics for neoGuard shipments, deliveries, and hospital installations
- Maintain records and documentation within Neopenda’s regulated quality management system (QMS)
- Track and organise internal data across teams using Airtable
- Support bookkeeping: expense tracking, invoicing, and financial record organisation
- Create marketing content and visuals using Canva and assist with campaign execution
- Manage scheduling, calendar coordination, and meeting logistics
- Handle general day-to-day administrative tasks
- Identify and implement improvements to systems, processes, and workflows
Qualifications
- 2+ years of experience in an administrative, operations, or coordination role
- Strong organisational skills and high attention to detail
- Clear written and verbal communication in English
- Ability to manage multiple priorities under time pressure
- Startup or small team experience is a plus
Tools required:
- Airtable or similar CRM/database tools
- Canva or similar design tools
- QuickBooks or similar bookkeeping software
- Microsoft Office and Google Workspace
Mindset:
- Proactive and self-directed
- Reliable with strong follow-through
- Comfortable with shifting priorities in a growing organisation
- Available for some early evening hours for US team overlap
Why Join Neopenda
Neopenda’s neoGuard device has delivered over 150,000 hours of continuous patient monitoring across Sub-Saharan Africa. The company is CE Mark certified, ISO 13485 compliant, and has been recognised by the WHO Compendium of Innovative Health Technologies, Grand Challenges Canada, and MIT Solve.
You’ll gain broad exposure across operations, quality, finance, sales, and marketing in a small team where your contributions are visible from day one. There’s real room to grow as the company scales commercially across Kenya, Nigeria, and new markets.
How to Apply
Email: careers@neopenda.com Include: CV and cover letter
No deadline stated — applications reviewed on a rolling basis. Apply immediately.
