TeamUp is hiring for multiple remote virtual assistant roles — including Scheduling Assistant, Recruitment VA, and Executive Assistant — open to qualified professionals worldwide. If you have at least two years of call handling experience, excellent American English communication skills, and a reliable home office setup, this is a well-structured remote opportunity with a global staffing firm.
These are fully remote, ongoing positions placing you with some of TeamUp’s international client companies.
About This Role
TeamUp places top-tier remote talent with global client companies across scheduling, recruitment coordination, executive support, and similar administrative functions. As a TeamUp VA, you’ll work directly within a client’s team — managing their schedules, coordinating recruitment pipelines, supporting executive workflows, or handling related administrative tasks depending on your placement.
TeamUp manages your onboarding, time tracking, and ongoing management, while you deliver services to the client. It’s a structured remote working arrangement with clear accountability on both sides.
Available Positions
Scheduling Assistant
Manage calendars, coordinate appointments, and handle scheduling logistics for client leadership or operational teams. You’ll be the central point of contact for diary management, meeting coordination, and time-sensitive scheduling across time zones.
Recruitment VA (Virtual Assistant)
Support client recruitment teams with sourcing, screening coordination, interview scheduling, candidate communications, and applicant tracking system (ATS) management. Experience with recruitment workflows or HR administration is a strong advantage.
Executive Assistant
Provide high-level administrative support to senior client executives — inbox management, travel coordination, meeting preparation, document management, and general executive workflow support. Prior EA experience supporting C-suite or senior leadership is preferred.
Key Responsibilities
Specific duties vary by role and client placement. Across all three positions, you can expect to:
- Handle inbound and outbound calls, emails, and communications professionally
- Manage scheduling, calendars, and coordination tasks within client systems
- Maintain accurate records and documentation
- Communicate clearly and confidently in American English — written and verbal
- Work independently within client workflows using time-tracking tools
- Meet deadlines and performance targets with minimal supervision
- Represent the client professionally in all interactions
Required Qualifications
Experience
- Minimum 2 years of relevant experience in call handling, VA work, administrative support, or a related field
- Prior experience in scheduling, recruitment coordination, or executive assistance is directly relevant
Communication
- Excellent communication skills — conversational, articulate, and professional
- Well-versed in American English — both written and spoken/voice
- Comfortable with client-facing calls and professional correspondence
Technical Setup — all mandatory:
- Computer or laptop with minimum 8GB RAM and Intel i5 processor (or equivalent)
- Internet connection with minimum 50 Mbps speed
- Wired, noise-cancelling headset
- Reliable backup equipment — second laptop or desktop
- Backup internet connection
- Backup power source (UPS or generator)
- Comfort using Hubstaff — a time-tracking application used for remote team management
The technical requirements are strict and non-negotiable. TeamUp works with international clients who require consistent, professional-grade remote setups. Confirm your equipment meets all specifications before applying.
Salary, Contract & Location Details
Compensation
Salary details are not disclosed in the initial application form. TeamUp places talent with global companies — compensation is typically paid in USD and benchmarked against international VA and EA market rates. LinkedIn Salary data shows remote VA and scheduling assistant roles with US-based clients typically ranging from $5–$15 USD per hour depending on experience and role complexity. Confirm your rate during the interview and offer stage.
Contract Type
Remote, ongoing placement. Contract structure (employment vs. independent contractor) should be confirmed with TeamUp during the recruitment process.
Time Zone Requirements
Not specified in the listing. Given TeamUp’s US client base, availability overlapping with US business hours (EST/PST) is very likely required — confirm your expected working hours at interview.
Location Eligibility
TeamUp’s stated background is in the Philippines and USA staffing markets. However, the application form does not explicitly restrict by country. Applicants worldwide with the required English proficiency and technical setup are encouraged to apply and confirm eligibility during the screening process.
How to Apply
Application Deadline
Not stated. Rolling recruitment — apply immediately to enter the screening queue.
How to Submit
Complete the official TeamUp application form:
🌐 Apply via the TeamUp Official Application Form →
Ensure all details you provide are accurate. The form is the first stage of a structured multi-step process — inaccurate information will disqualify your application at later stages.
Tips for a Strong Application
Test your setup before applying. TeamUp’s technical requirements are specific — run a speed test, check your RAM and processor specs, and confirm your headset is wired and noise-cancelling before you submit. Being unable to meet these at the equipment verification stage wastes everyone’s time.
Highlight call handling experience prominently. The minimum requirement is two years of call handling — make this the lead item in your professional summary, not something buried in a job description.
American English fluency is a hard filter. If you’re applying from a non-native English background, your written responses in the application form are your first audition. Write naturally, clearly, and without translation-heavy phrasing.
Be ready for Hubstaff. Time tracking is standard practice in remote staffing arrangements. Familiarise yourself with how Hubstaff works before your first interview — it shows professionalism and removes a common early-stage concern for remote employers.
About TeamUp
TeamUp is a remote staffing firm founded on extensive experience in the Philippines and US staffing markets. The company specialises in sourcing, recruiting, and managing remote talent from the Philippines and placing them with global client companies. TeamUp handles the full talent lifecycle — sourcing, recruitment, and ongoing management — so that clients receive pre-vetted, managed remote professionals rather than independent freelancers. Their focus is on high-quality matching between client needs and talent capabilities in an era of distributed, technology-enabled work.
