RIVET — a social purpose brand and NGO building the world’s first micro-funding platform for youth-led social change — is hiring a Remote Administrative Assistant for their Marketing team. The role pays $50,000 USD per year, starts 15 May 2026, and is fully remote with core hours of 8am–4pm PT, Monday to Friday. US-based candidates receive the listed salary; non-US candidates will have compensation adjusted to local market rates.
If you’re organised, proactive, and want your operational work to directly support young changemakers globally, this is a rare administrative role where the mission is genuinely meaningful.
About This Role
The Administrative Assistant will support RIVET’s Chief Marketing Officer (CMO) and Marketing team — managing scheduling, meeting preparation, project tracking, partner coordination, and daily operations across a fast-paced startup environment. You’ll be the operational backbone of the marketing function: keeping timelines on track, systems organised, and the CMO focused on strategic priorities rather than logistics.
This is a startup environment — systems are still being built, flexibility is required, and the expectation is that you pitch in wherever needed. The team is described as low-ego, roll-up-your-sleeves people who value adaptability and proactivity over hierarchy.
What Success Looks Like in This Role
RIVET has defined success clearly — which makes it easy to know what you’re signing up for:
- Meetings run seamlessly with agendas, materials, and follow-ups handled proactively before anyone has to ask
- Campaign timelines stay on track through consistent coordination and clear follow-through
- The CMO has increased capacity to focus on strategic priorities because logistics are handled
- Cross-functional partners feel informed, prepared, and efficiently engaged
- Organised, reliable systems for content, communication, and logistics that the whole team trusts
- A calm, steady presence that anticipates needs and keeps the team grounded and moving forward
Core Responsibilities
Administrative Support
- Schedule meetings, manage travel and logistics, and liaise with external stakeholders on behalf of the CMO
- Develop systems to streamline the CMO’s workflow — tracking and directing day-to-day tasks to maximise efficiency
Project Management
- Develop and maintain a marketing projects tracker
- Prepare weekly status summaries for the CMO and broader team
Asset Management
- Own management and storage of final creative assets, decks, reports, and key departmental documents
- Maintain organised, accessible filing systems across the marketing function
Brand Research Support
- Draft briefs on prospective partners, collaborators, or campaign-aligned opportunities as needed
Business Development Support
- Track meeting notes, follow-up tasks, and attendee stewardship steps
- Liaise with colleagues across the organisation to ensure next steps are properly executed
Events
- Manage contact lists and logistics for both in-person and virtual cultivation events targeted at senior-level marketers
Tech Stack Management
- Ensure current technology licences and passwords are organised, documented, and accessible
Required Qualifications
Experience
- 2–3 years of experience in administrative, marketing operations, or project management roles — ideally supporting a senior leader
Skills
- Excellent organisational and time management skills — proven ability to track details, manage shifting priorities, and follow through on multiple concurrent tasks
- Clear and concise written and verbal communication skills — comfort drafting emails and internal updates in American English
- Familiarity with Google Workspace, Monday.com, and Slack — ability to learn new systems quickly
- Experience managing logistics for meetings, travel, or events — or demonstrated transferable experience from roles of comparable complexity
- Superb attention to detail — work that doesn’t need to be double-checked
- Calm, solution-oriented mindset when navigating last-minute changes or unexpected demands
- Proactive and self-directed — identifies what’s needed, communicates it clearly, and gets it done without micromanagement
- Genuine excitement about working in a startup or mission-driven organisation where systems are still being built
Salary, Contract & Location Details
Compensation
$50,000 USD per year for US-based candidates. Non-US candidates will have salary adjusted to local market rates — confirm the specific figure for your location at the offer stage.
Contract Type
Full-time employment (FTE).
Start Date
15 May 2026 — this is an immediate start. Apply today.
Working Hours
Monday to Friday, 8:00am – 4:00pm Pacific Time (PT / UTC-7) — daily overlap with these core hours is required for all full-time staff. Candidates in time zones that can accommodate this window should confirm availability clearly in their application.
Location
Fully remote — open to US-based candidates at the stated salary. Non-US candidates may apply but should expect salary adjustment to local market rates.
How to Apply
Application Deadline
Not stated — rolling intake. Given the 15 May 2026 start date, the hiring window is extremely short. Apply immediately.
How to Submit
Apply through the RIVET official careers portal:
🌐 Apply for the Administrative Assistant, Marketing role at RIVET →
Review the full job description on the RIVET careers page before applying — it includes sample projects that give a clear picture of the day-to-day work. Your cover letter should demonstrate familiarity with RIVET’s mission and specifically address your experience supporting senior leaders in fast-paced environments.
Tips for a Strong Application
Show you understand the mission. RIVET isn’t a generic startup — it’s a social purpose brand building funding infrastructure for young changemakers. The job description says “excitement about working in a mission-driven organisation” is a requirement. Demonstrate that your interest in RIVET is genuine and specific, not generic.
Prove the detail orientation. The listing says work “will not need to be double checked for accuracy” — this is a direct test. Submit a flawless application with no typos, correct formatting, and a cover letter that mirrors the clarity and conciseness the role requires.
Name your tools explicitly. Google Workspace, Monday.com, and Slack are listed — if you’ve used them, say so with specific examples of how. “I managed a 12-person marketing team’s project tracker in Monday.com across three concurrent campaigns” is stronger than “I have Monday.com experience.”
Address the PT hours proactively. If you’re outside the US, one line confirming you can work 8am–4pm PT daily removes a screening hesitation immediately.
About RIVET
RIVET is a social purpose brand and NGO using the power of Gen Z storytelling and brand partnerships to elevate young changemakers around the world. The organisation is building the world’s first micro-funding platform for youth-led social change — connecting young activists, creators, and community leaders with the resources they need to drive impact. RIVET operates through a lean, remote-first team of founders and marketers working across time zones to advance its mission globally.
