About This Role
The Finance and Administrative Officer (FAO) reports to the Regional Representative for Africa and works closely with the Multi-Country Project Officer, the Peacebuilding Specialist, and consortium partners across multiple countries. The role covers the full financial administration cycle for Cord’s Africa Regional Office in Kenya — bookkeeping, budget monitoring, donor reporting, audit support, and office operations — while also providing logistical and administrative support to the regional team.
The position is based in Nairobi, Kenya with potential occasional international travel. Working hours are Monday to Friday, 8:00am–5:00pm, with flexibility.
Key Responsibilities
Bookkeeping & Financial Administration
- Record all Cord-managed financial transactions for regional and Kenya operations with complete supporting documentation
- Process payments, receipts, advances, and reimbursements with appropriate authorisation and correct coding
- Maintain and reconcile bank accounts and petty cash for the Africa Regional Office
- Prepare regular bank and cash reconciliations and resolve discrepancies promptly
- Maintain accurate financial records — both hard copy and digital — and manage the local finance filing system
- Maintain and update the asset register for the Africa Regional Office
- Enter and upload authorised financial vouchers into Cord’s accounting system (Microsoft Dynamics 365 Business Central) in line with organisational timelines
- Prepare and submit the monthly end checklist to Cord HQ
Project Financial Management Support
- Support the Regional Representative with financial monitoring — budget tracking and Budget versus Actual (BvA) report review
- Assist with expenditure analysis to keep spending aligned with approved budgets and work plans
- Contribute to donor financial reports and budget forecasts for Cord-managed costs in coordination with Cord HQ
Audit & Compliance
- Support preparation for internal and external audits — compile documentation and respond to audit queries
- Follow up on audit recommendations and strengthen financial controls
- Promote awareness of Cord’s financial procedures and good practice among staff
Administration, Logistics & Office Support
- Provide logistical support for staff travel, workshops, and regional activities
- Support establishment and ongoing administration of Cord’s Africa Regional Office — registration, banking arrangements, local compliance, office setup, and day-to-day operations
- Coordinate with Cord HQ and Asia regional team as required
Safeguarding
- Ensure the safety of programme participants, community members, and team members from harm, abuse, and exploitation
- Promote and implement safeguarding standards across all activities
- Follow safeguarding reporting procedures for any reportable incidents
Required Qualifications
Education & Skills — Required
- Relevant qualification in finance, accounting, business administration, or a related field — or equivalent professional experience
- Proven ability to develop and manage budgets and accounting systems
- Strong proficiency in financial software and accounting systems — experience with Microsoft Dynamics 365 Business Central is desirable
- Strong numerical, analytical, and organisational skills with high attention to detail
- Advanced Excel skills and Microsoft Office proficiency
- Ability to work independently under pressure with minimal day-to-day supervision
- Fluent English — written and spoken
Experience — Desirable
- Experience working with multiple currencies or multi-currency financial management in an international context (strongly preferred)
- Experience in an INGO or donor-funded environment — particularly with institutional donors
- Familiarity with donor financial compliance and audit requirements
- Experience supporting regional or multi-country programmes
Personal Qualities — Required
- High standards of professionalism, integrity, and ethical conduct
- Strong interpersonal and collaborative skills
- Solutions-oriented, positive, and supportive approach to working with colleagues
- Commitment to Cord’s values, safeguarding, and peacebuilding ethos
- Sensitivity to gender and inclusion issues
Salary, Contract & Location Details
Compensation
- Basic salary: KES 241,845 – 268,716 per month — commensurate with experience
- Affordable housing levy contribution
- Pension and NSSF contribution
- Medical coverage
- 33 days of leave (including public holidays and annual leave)
- Training opportunities
- Counselling provision
- Communication allowance
Contract Type
Fixed-term contract to 31 December 2028 — approximately 2.5 years from a June 2026 start.
Location
Nairobi, Kenya — office-based with potential occasional international travel. Monday to Friday, 8:00am–5:00pm with flexibility.
How to Apply
Application Deadline
30 May 2026, 5:00 PM Kenya time — but applications are reviewed on a rolling basis. A suitable candidate may be selected before the closing date. Apply as soon as possible.
How to Submit
Send your application to:
Subject line: Finance and Administrative Officer – Kenya
Include:
- Motivation letter — maximum 2 pages, addressed to Carlos Gallardo, Regional Representative for Africa
- Detailed CV
Only shortlisted candidates will be contacted. Cord does not charge any fee at any stage of recruitment.
About Cord
Cord is an international NGO headquartered in the United Kingdom with over 50 years of experience in humanitarian, development, and peacebuilding programming across Africa and Asia. Cord’s approach centres on building constructive relationships between governments, civil society, communities, and the private sector — creating space for dialogue, dispute resolution, and confidence building that contributes to inclusive development and stronger governance. Cord works through multidisciplinary national and international teams, acting as both an implementing and technical partner with a strong focus on conflict-sensitive approaches, child protection, and human rights.
Cord is an equal opportunity employer committed to safeguarding and promoting the welfare of children and vulnerable adults.
