November 2024 Vacancies at Kenyatta International Convention Centre

Executive Personal Assistant

Ref: kicc/EPA/2024

The Executive Personal Assistant is responsible for working closely with the Chief Executive Officer in the Management of Executive Office operational and administrative functions of the Corporation.

Duties and responsibilities

• Coordinating Chief Executive Officer’s internal meetings, formulation agenda and appointments.
•  Planning and Organizing meetings, projects and events.
• Manage the Chief Executive Officer’s diary in consultation with the Senior Principal Office Administrator.
• Organize necessary meetings with the senior leadership team in consultation with the Chief Executive Officer.
• Attend meetings with the Chief Executive Officer and/or as the Chief Executive Officer’s representative.
• Assist in preparation of reports, papers and presentations.
• Respond to general queries, general correspondences and/or emails.
• Monitor the Corporation’s email accounts promptly and bring the same to the Chief Executive Officer’s attention or respond on her behalf.
• Filtering general communication and redirect accordingly.
•  Monitor and trace correspondences being worked on by Directors and Managers.
• Preliminary drafting of correspondence on behalf of the Chief Executive Officer.
• Maintaining effective communication between the Chief Executive Officer, staff and other stakeholders.
• Any other duty that may be assigned from time to time by the Chief Executive Officer

Person Specification

For appointment to this grade, an officer must have;

• Masters Degree from a recognized institution.
• Bachelors degree from a recognized institution.
• Management Course lasting not less than four (4) weeks.
• Fulfil the provision of chapter Six (6) of the Constitution.
• A minimum period of eight (8) years relevant work experience three (3)   years should be in management.
• Membership to a professional body where applicable.
• Proficiency in computer applications.

Security Services Manager

Ref: kicc/SSM/2024

The job purpose is to maintain a safe and secure environment for both internal and external clients by enhancing security measures in a professional and efficient manner ensuring integrity, accuracy and confidentiality of all information obtained in the course of duty.

Duties and responsibilities

• Oversee the protection and guarding of the premises (property, tenants, guests and staff).
• Develop and implement the Corporation’s disaster-preparedness strategies  and policies.
• Liaise with external organization, governmental agencies and ministries  on   security issues.
• Coordinate the establishment and implementation of crime preventive and detection strategies.
•  Identify cost effective opportunities for improvement of security and safety within the Corporation.
• To carry out investigation on all incidents of security nature and file reports.
• Ensure that all security machines and equipment are in good working condition.
• Enforce safety measures and discipline through strict controls and sensitization programs.
• Managing outsourced security service providers.
• Managing departmental administrative duties e.g. business planning and budgeting, performance reports, staff matters and developing and  modifying systems.
• Ensure effectiveness of CCTV surveillance process.

Person Specification

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For appointment to this grade, an officer must have;

• Masters Degree in Security related field or any other equivalent qualifications from a recognized institution.
• Bachelors Degree in Security related field or any other equivalent qualifications from a recognized institution.
• Professional qualification and membership to a professional body where  applicable.
• Management Course lasting not less than four (4) weeks.
• A minimum period of eight (8) years relevant work experience three (3)  years should be in management.
• Proficiency in computer applications.
• Fulfilling the requirements of Chapter Six of the Constitution.

Housekeeping Manager

Ref: kicc/HKM/2024

The Housekeeping Manager is responsible

Duties and responsibilities

• Oversee and direct the cleaning activities for the Corporation.
• Order cleaning materials and new items.
• To ensure that workers have the proper tools to perform their duties.
• Inform workers about the procedures and policies that have to be followed while cleaning rooms.
• Approval of department’s expenditure.
• Development and approval of budgets and expenses.
• Plans the work of subordinates, monitors and evaluates their performance.
• Responsible for physical assets assigned by the institution.
• Ensure standards in room set up are implemented and maintained.
• Ensure proper scheduling of the departments, keeping in mind the forecast and daily events.
• Oversees duties of Principal Housekeeper, Supervisors and Housekeepers.
• Management and coordination of outsourced cleaning and landscaping service providers.
• Ensure modern methods, techniques and materials are used to promote efficiency and effectiveness in provision of housekeeping services.

Person Specification

For appointment to this grade, an officer must have;

• Master’s Degree in any of the following discipline: Hospitality Management, Hotel Management or any equivalent qualifications from a recognized institution.
• Bachelor degree in any of the following disciplines: – Hospitality Management, Hotel Management or any equivalent qualifications from a recognized institution.
• A minimum period of eight (8) years relevant work experience three (3) of which should have been at the level of senior officer.
• Management course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Demonstrated professional competence in Hotel or Housekeeping Management work.
• Good communication and interpersonal skills.
• Fulfilling the requirements of Chapter Six of the Constitution.

Director Corporate Services

Ref: kicc/dcs/2024

The Director Corporate Services shall provide strategic leadership and advice to ensure optimal utilization and management of the corporations resources in the functional areas of Finance, Human Resource and Administration, and Information & Communications Technology and Corporate Communications.

   Duties and responsibilities

• Initiate the formulation of administrative policies, systems and procedures for the organization.
• Establish and maintain sound Financial, Human Resource, Administrative, ICT and Communication procedures in compliance with statutory regulations.
• Participating in the preparation of Corporate plans.
• Provide technical guidance and leadership on matters Finance & Accounting, Human Resources, Administration, ICT and Corporate Communication.
• Co-ordination of directorate activities by providing responsible advice and counsel to the corporation on a variety Finance & Accounting, Human Resource and Administration, Information & Communication Technology.
• Management and Coordination of Financial Services.
• Co-ordinate recruitment, deployment, remuneration, staff performance, development and discipline of human resources.
• Management of assets and services to support each core functions in administration/ logistic requirements to facilitate service delivery.
• Co-ordinate information exchange with all stakeholders and the public to ensure customer expectations are met.

Person Specification

For appointment to this grade, an officer must have;

• Masters Degree in either: Business Administration, Finance, Human Resources Management, Information & Communication Technology, Public Administration of any other equivalent from a recognized institution.
• Bachelor Degree in any of the following: Commerce, Business Administration, Human Resources Management, Finance or Accounting, Information & Communication Technology or any other equivalent qualification from a recognized institution.
• Have ten (10) years cumulative relevant work experience, five (5) of which should have been at managerial level in a reputable institution.
• Certificate in leadership course not lasting less than four (4) weeks from a recognized institution.
• Proficiency in computer application.
• Membership to a relevant professional body and in good standing.
• Demonstrated merit and ability as reflected in work performance and results.
• Strong communication, interpersonal and analytical skills.
• Ability to work with and supervise multigenerational staff.
• Fulfilled the requirements of Chapter Six of the Constitution.

Manager, Human Resource and Administration

Ref: kicc/mhr/2024

The Manager, Human Resource and Administrations reports to the Director Corporate Services and is responsible for offering advisory services to management on Human Resource and Administration matters and deal with all staff matters including recruitment & selection, placement, retention, training and development, discipline, administration of staff welfare and separation.

Duties and responsibilities

• Managing the Corporation’s recruitment and selection process.
• Forecasting and planning on human resource needs.
• Coordination of training and development of staff in the Corporation.
• Coordination of staff performance management, reward and sanctions system.
• Development of corporation’s mentoring and coaching programs.
• Monitoring and evaluating the effectiveness of the staff succession plans, development, mentoring, coaching and internship programs.
• Advising the Directorate on matters relating to human resources management, records and administration.
• Review and development of the human resource, records and administration policies, procedures and processes and oversee their implementation.
• Management, maintenance and storage of staff records.
• Overseeing the payroll processing and ensuring compliance to statutory obligations.
• Championing change management programs in the Corporation’
• Coordinating the preparation of periodic progress reports.
• Development of Human Resources, Records and Administration budget and work plan.
• Oversee records management.
• Ensuring compliance with statutory obligations related to Health & Safety,  HIV/AIDS, Alcohol and Drug Substance Abuse, Gender and Disability Mainstreaming.

Person Specification

For appointment to this grade, an officer must have;

• Masters degree in any of the following disciplines; Human Resource Management, Human Resource Development, Business Administration, Public Administration, or equivalent qualification from a recognized institution.
• Bachelors degree in any of the following disciplines; Human Resource Management, Human Resource Development, Business Administration, Public Administration, or equivalent qualifications from a recognized institution.
• Eight (8) years relevant work experience; three (3) years should be in management.
• Be a member of the Institute of Human Resource Management.
• Be a holder of a Valid Human Resource Practicing Certificate.
• Certificate in Management Course or its equivalent lasting not less than four (4) weeks;
• Proficiency in computer applications.
• Good communication and interpersonal skills.
• Fulfilled the requirements of Chapter Six of the Constitution.

Manager, Information & Communication Technology

REF: KICC/ICTM/2024

The Information Communication Technology Manager responsible for maintaining ICT standards within the Corporation.

Duties and responsibilities

• Forecasting and planning on Information and Communications Technology (ICT) needs of the Corporation.
• Initiating best practices in the management of ICT department including ICT policies, Procedures and frameworks covering disaster recovery, business continuity, system and data security.
• Ensuring compliance to approved Information and Communications Technology (ICT) policies at all times.
• Oversee the implementation of the Corporation’s Information and Communications Technology (ICT) strategy in support of the cor business and Services.
• Ensuring the availability, capacity, security, stability and performance of  the systems and infrastructure in the Corporation.
• Designing and adopting the implementation of information disaster recovery mechanisms for the Corporation.
• Recommending training needs for the Information and Communications Technology (ICT) departmental staff.
• Identifying Information and Communications Technology (ICT) gaps and developing proposals to mobilize resources.
• Ensure development, implementation, reviewing of Information and Communications Technology (ICT) strategies.
• Liaising with other heads of departments on their Information and Communications Technology (ICT) needs.
• Interpreting Information and Communications Technology (ICT) regulations, policy and guidelines and cascade to departmental staff.
• Preparation of departmental work plans and budgets.
• Oversee the implementation of ICT work plans and compliance to departmental budget allocations.
• Ensuring implementation, monitoring and evaluation of ICT policies and procedures.
• Spearheading ICT department’s Enterprise Risk Management (ERM)  and Business Continuity Management (BCM).
• Managing performance in the ICT department.
• Mentoring and coaching of the ICT departmental staff.
• Spearheading the initiation and subsequent enforcement of the Corporation’s Information Security Management System (ISMS) framework in liaison with the Corporation’s Security Manager.
• Advice the management on matters related to Information and Communications Technology (ICT) trends.

Person Specifications

For appointment to this grade, the Officer must possess:-

• Master’s Degree in any of the following disciplines:- Computer Science or Business Administration with specialization in ICT related disciplines or equivalent qualification from a recognized institution;
• Bachelor’s Degree in any of the following disciplines:- Computer Science/ Information Technology/ Business Information Technology, Telecommunication/ Electronic Engineering or equivalent qualifications from a recognized institution;
• Have eight (8) years relevant work experience with at least three (3) years experience in a supervisory role;
• Membership to a professional body or Certification in any of the following CCNA, MCSE/ MCTS/MCITP/ ITIL/CCNP/CAPM;
• Must have attended a Management Course lasting not less than four (4) weeks from a recognized institution;
• Fulfill the requirements of Chapter Six of the Constitution;

Manager Legal and Regulatory Affairs

REF: KICC/MLRA/2024

Duties and responsibilities

• Preparation of periodic reports for the Department.
• Preparation of budget and annual estimates for the Department.
• Coordination and supervision of all activities for the Department.
• Prepare legal briefs, opinions and papers on legal issues.
• Undertake research on assigned legal issues.
• Coordination of quality management procedures within the Department.
• Manage, review, monitor progress of all outstanding litigations by   attending court to ensure the Corporations appointed advocates act in the best interests of the Corporation.
• Review and implement legal decisions and court orders.
• Coordinate and supervise the conduct of a legal audit to gauge the Corporations compliance with legal and statutory obligations.
• Accomplish financial departmental objectives by ensuring optimum collection of rent and parking fees owed to the Corporation
• Develop, implement procedures for safeguarding the Corporations interests in respect of all legal issues.
• Review all contracts or other documentation where the corporation has committed itself and assess legal implications that need to be brought to the attention of Management.
• Prepare review and modify contractual instruments to assist and support  various business activities.
• Provide legal expertise in development of legislation and policies as required.
• Issuing instructions, liaising with the Corporations appointed Advocates with a view to ensuring they act in the Corporation’s interest while handling cases on its behalf.
• Supervise and coordinate the handling of all tenancy related disputes.
• Negotiate, review and draft documentation for business transactions and  prepare and advise on necessary checklist to be adopted to ensure the information is submitted on time.
• Ensure the Corporation complies with constitutional, regulatory and all relevant laws in force through the provision of legal advisory services and contractual risks are efficiently managed.
• Manage availability of leased space and determine lease termination dates.
• Ensure relevant contracts with tenants are entered into by preparing and negotiating leases and collecting security deposit.
• Liaise with Human Resources Department in conducting performance appraisal of staff in the Department.

Person Specifications

For appointment to this grade, the Officer must possess:-

• Master’s Degree in Law.
• Bachelor’s Degree in Law.
• Member of the Law Society of Kenya in good standing and holding a current practicing certificate.
• Member of the Institute of Certified Public Secretaries in good standing. Notary Public and Commissioner for Oaths.
• A minimum of 8 years relevant work experience 3 of which must be in a managerial position.
• Must have practised as an advocate for a minimum period of 3 years. Certificate in Management Course lasting not less than four (4) weeks.
• Proficiency certificate in Computer applications.
• Fulfill the requirements of Chapter Six of the Constitution.

Director Operations

REF: KICC/do/2024

Duties and responsibilities

• Initiate the development and review of Operations guidelines.
• Coordinate the implementation of the Operations guidelines.
• Identify, prioritize and coordinate the Corporation’s operations projects.
• Develop long term and short term Plans for various operations programs/projects, and achieved agreed target in line with the Corporations Strategic Plan.
• Provide capacity building in the operations areas in line with the KICC’S Knowledge and Talent Management Strategies.
• Support various divisional and departmental interfaces to improve overall Corporation performance efficiency as a Market-led organization.
• Initiate interventions aimed at refurbishing and modernizing the KICC in terms of room, layout/floor plans as per client’s requirements.
• Ensure that the Convention as an Asset is maintained.
• Ensure optimal utilization of the facility.
• Ensure proper safety measures are put in place at the Convention Centre.
• Ensure preservation of architectural heritage at the Convention Centre.
• Ensuring customer satisfaction for business events clients.

Person Specifications

For appointment to this grade, the Officer must possess:-

• Masters Degree in Hospitality Management or any other equivalent qualifications from a recognized institution.
• Bachelors Degree in Hospitality Management or any other equivalent qualifications from a recognized institution.
• Have ten (10) years cumulative relevant work experience, five (5) of  which should have been at managerial level in a reputable institution.
• Certificate in leadership course not lasting less than four (4) weeks from a recognized institution.
• Professional qualification and membership to a professional body where applicable.
• Certificate in Management Course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer application.
• Fulfill the requirements of Chapter Six of the Constitution.

Method of Application

Applications:

Applicants must comply with Chapter 6 of the constitution and avail clearance certificates from: –

• Directorate of Criminal investigation (Certificate of good conduct)
• Kenya Revenue Authority (KRA) Tax compliance
• Higher Education Loans Board (HELB)
• Ethics and Anti-Corruption Commission (EACC)
• Credit Reference Bureau (CRB)

Interested and qualified persons are requested to submit their application which should include: –

• One page statement on how you meet the requirements for the position.
• Curriculum Vitae.
• Indication of current salary.
• Professional certificates and testimonials.
• Three professional referees.

Terms of offer

The successful candidate’s appointment will be as follows:-

Job Grade KICC 2 and Job Grade KICC 3 shall be appointed on a contract of five (5) years renewable subject to performance.

Applicants can access detailed information and requirements about the vacant positions from KICC Website www.kicc.co.ke.

Applicants should email their applications and detailed Curriculum Vitae with copies of certificates, indicating current qualifications, working experience, current remuneration, names of at least three (3) professional referees and day time telephone number to info@kicc.co.ke.

Applications should clearly states as per your application Reference:-

“Ref:  KICC/……………….2024” not later than 2nd December 2024 at 5pm to: –

The Chief Executive Officer

Kenyatta International Convention Centre

P O Box 30746 – 00100

NAIROBI

Only shortlisted candidates shall be contacted, persons with special needs that meet requirements are encouraged to apply.